Big gatherings are often wonderful ways to catch up with people you haven’t seen in awhile, enjoy good food or drink, and celebrate. However, for the person (or people) planning the event, it can be a huge source of stress and incredibly time-consuming. Luckily, there are a few ways that you can ease the stress of party planning and getting all the details together! Looking into party rental equipment is one way to keep costs low and minimize buying and storage headaches later. Many party rental companies will rent a number of things out to you, so if you’re renting a tent, for example, there’s a good chance you’ll also be able to rent chairs, linens, tables, etc. From a sweet sixteen or bar/bat mitzvah to a graduation party or wedding, or a larger corporate event, with party rental equipment, you can make any bash a success!
Give Me Your Best Party Planning Tips
One of the best rules of thumb for any party is to overstock. You’ll usually need more than you think you will. For example, for a party of 15, you want to have around 200 napkins in reserve. If you’re doing a cocktail party, you should estimate each person using between two to three glasses. Things like napkins, cutlery, glasses, and plates tend to be used up quickly and most people will opt for fresh items every time (this is important especially if you’re doing a buffet for a meal).
If your party isn’t themed, you still likely have thoughts about color scheme. One good way to unify the event is to choose three main colors and then disperse those colors in different ways throughout the event. Balloons, pennants, and pom-poms can be fun accessories, and you can opt for colored napkins, plates, glasses, or place cards for more practical options.
Double check every contract (before signing) and make sure you follow up with any companies or vendors two weeks, one week, and the day before the event. Detailed checklists and follow-up schedules will keep things on track, as will having a Plan B just in case.
What are the Benefits of Using a Rental Company?
Using one party rental equipment company means that you have to interview, negotiate, and keep track of fewer vendors. For example, if you’re hosting a big outdoor party, and the tent rental company also can provide linens, chairs, and tables, you don’t have to go search out companies to purchase those items from. This can lead to fewer headaches for you, fewer details that could be potentially missed or skipped over, and greater ease overall.
You may also be able to save some money by bundling items together. If you get enough equipment from one company, there’s the possibility of negotiating a package price or special discount.
Renting also means aren’t buying all the items needed for the party — so you don’t have to worry about where to store a large event tent or where to now store 200 chairs. And, in some cases, the rental company will help break down and load in the equipment you needed after the event, which means less work for you!
What Should I Look For in a Party Rental Equipment Company?
You want a party supply rental company that’s got plenty of experience in the business and, of course, a good reputation. Ask about testimonials from past clients and ask to see their portfolio as well. It’s an extra bonus if they’re a part of a professional trade group, since it means they’re held to specific standards.
Their equipment should also be well cared for and their staff professional. Their portfolio and testimonials should speak to these aspects of their business. You also ideally want a company that has a commitment to paying attention to detail and quality customer service.
Lessen your party planning stress by looking into party equipment rentals. They make some of the logistical parts of the party run much more smoothly and give you fewer items to check off on your to-do list!